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About this position



Responsible to the Chief Curator for the management of the Western Reserve Historical Society’s collection records, encompassing the History Museum, Crawford Auto-Aviation Museum, Hale Farm and Village, Shandy Hall, Loghurst, Holsey Gates, and the Preservation and Storage Facility.


This position is classified as full-time professional, and the incumbent is exempt from overtime compensation.

SUPERVISION: Responsible for the supervision of any personnel, interns, volunteers, or temporary staff assigned to registration.


The Registrar works closely with the Museum Director, Director of Experience Design, Chief Curator, and with other members of the curatorial staff.

Works with members of the Research Library staff and Crawford Auto-Aviation Museum staff regarding issues of records management.

In cooperation with the curatorial staff, creates, maintains and updates collections management software records and appropriate paper records related to object donations, loans, and deaccessions.

Works with the Collections Manager to maintain and update records of object movement from permanent locations for temporary exhibitions, conservation, photography, loan and transfer among museum properties.

Works with the Collections Manager and curatorial staff to conducts periodic inventories of WRHS storage areas. Records locations in temporary and permanent files, as indicated.

Maintains feasible association with professional organizations to keep abreast of current methodology in the field of registration and recommends for consideration changes of procedure that reflect evolving professional standards.


  • Processes new acquisitions, including preparation of temporary receipts, deeds of gift, donor record and acknowledgement letters.

  • Oversees packing and shipping arrangements.

  • Oversees administration of incoming and outgoing loans, including loan agreements, receipts, facilities reports, door passes, invoices and other loan paperwork.

  • Oversees insurance arrangement of collection objects, including the annual reassessment for the permanent collection.

  • Works with the Chief Curator to prepare quarterly collections reports.

  • Records deaccessions from the collection.

  • Develops, implements, and maintains museum records database through data entry of text and images.

  • Involved with the budgeting, funds acquisition, and long-range planning for records management.

  • Assists with curatorial staff with museum projects, including inventories and exhibit installations as needed.

  • Undertakes other duties as assigned by the Director of Experience Design and/or Chief Curator.


The Registrar of the WRHS is a professional position that requires an advanced degree in museum studies, records management, or American history, with a minimum of two years’ registration or equivalent experience; significant management experience; knowledge of professional museum standards and practices, as well as skill in conceptualizing, organizing, and directing projects simultaneously, and the interpersonal skills to effectively work with a broad range of people. This position represents the Society’s history museum both internally and externally and therefore requires professional demeanor and attire.

Accurate typing, computer, and word-processing experience is essential. Extensive experience in databases and collections management systems is also key. Personal characteristics that are essential to success include: flexibility, maturity, tact, the ability to get along with others, the ability to handle multiple tasks simultaneously, creativity, enthusiasm, problem-solving skills, and a sense of humor.

Interested candidates should submit their cover letter and resume to Jennifer Dukes, HR Manager.

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Western Reserve Historical Society is the oldest cultural institution in Northeast Ohio, the region's largest American history research center, and one of the leading genealogical research centers in the nation.

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Cleveland History Center
10825 East Boulevard
Cleveland, Ohio 44106 ↗

(216) 721-5722

Thursday: 12:00 pm to 8:00 pm
Friday, Saturday, & Sunday: 10:00 am to 4:00 pm