Newly added to the Gatehouse Visitors Center, the Mary Jane Davis Hartwell Community Room blends modern comfort with rustic elegance. Featuring scenic farm views through expansive windows, a large sliding barn door for privacy, and a cozy stone fireplace, this indoor space creates a warm and memorable backdrop for gatherings of all kinds.
The Mary Jane Davis Hartwell Community Room
Designed with flexibility and comfort in mind, the Mary Jane Davis Hartwell Community Room offers modern convenience in a beautifully rustic setting. The space is equipped with updated audio/visual technology, Wi-Fi, and nearby restrooms, along with its own private entrance and complimentary parking in the main lot, making arrival and setup effortless for your guests.
The Hartwell Room can stand alone for a private gathering or transform into part of a larger experience by opening the dramatic connecting barn door to the 4,000+ square foot Gatehouse Visitors Center.. ideal for receptions, meetings, or flowing event layouts. Comfortably seating 75–100 guests, this versatile indoor venue is available for rent Monday through Sunday, during or after public hours.. perfect for events that want historic charm without sacrificing modern ease.
Preparation & Set-up
Preparation and set-up times are arranged not to interfere with the general public or museum staff. Weddings or receptions generally begin at 5:30pm with guests arriving at 5:00pm. Making your event memorable is important to us; decorations are permitted as long as no tacks, nails, staples, or tape are used. Please consult the HFV Rentals Manager for lighting and other decorating details.
Staff & Security
Members of the Hale Farm & Village rentals staff are present at all rentals. When serving alcohol, it is the responsibility of the rental client to schedule for an off-duty Bath police officer to be present and for the alcohol to be served by an approved bartender or caterer.
Catering & Alcohol
Hale Farm & Village works with a variety of approved, award-winning caterers and bartenders for you to choose from for your event. Alcoholic beverages are permitted for rentals; in accordance with the laws of the State of Ohio, alcohol on the West Side of Oak Hill Road must be purchased through Hale Farm & Village.
Photography
Along with your rental, you and your photographer will have access to both the East and West Sides of Hale Farm & Village to capture one-of-a-kind outdoor photos throughout our scenic 90-acre property. Please note that during regular museum hours, the grounds and village may be open to the public, and other visitors may be present during your photography session.
If you wish to take photographs inside any of our 30+ historic buildings, an additional fee of $50 per building applies.
Payment Policies
A 50% nonrefundable deposit is required to hold a date, with the balance due no later than 30 days prior to the event along with a final walk through with the Rentals Manager.. Facility and staffing fees do not include catering costs.
