Employment

 Current Opportunities

 

 

For information regarding our unpaid Summer Internship Opportunities, please visit our Internship Information Page.


 

Youth Entrepreneurship Education (YEE) Manager

RESPONSIBILITY: This position is responsible to the Vice President for the successful implementation of the YEE continuum for Cleveland Metropolitan School District (CMSD).

CLASSIFICATION: This 12 month position is classified as full-time professional and is non-exempt with regard to overtime compensation.

SUPERVISION: YEE continuum volunteers and interns.

COORDINATION:
1. Coordinates the strategic vision for the YEE continuum with WRHS staff and community stakeholders.
2. Cultivates relationships with CMSD to coordinate YEE continuum professional learning and collaboration, classroom and field experiences for teachers and students.
3. Coordinates the operational needs with YEE continuum team to ensure delivery of a remarkable experience.

DUTIES:
1. Stewards a culture of excellence to ensure the integrity of the YEE continuum and delivery of a remarkable experience for the CMSD and community stakeholders.
2. Sets annual YEE calendar, to include YEE retreats, staff and stakeholder meetings, professional learning, field experiences, and community events.
3. Outreach to CMSD schools, to participate in YEE continuum to increase teacher and student participation and meet program outcomes
4. Coordinates with Cleveland History Center and Hale Farm & Village Education & Public Program Managers to plan and facilitate Professional Learning experiences, Staff Training “Road Trips” and the transfer to each Manager the execution of the YEE continuum experiences
5. Coordinates Professional Learning for CMSD and partner teachers, to include agendas, content resources, reservations, buses, food and beverages
6. Coordinates YEE marketing & communication strategies. Prints, distributes and inventories YEE marketing collateral, resource guides and curriculum
7. Communicates vision with WRHS team to continuously improve the YEE continuum by listening to stakeholders and creating new experiences and refreshing current YEE curriculum to align with needs of teachers and students, including classroom and onsite experiences
8. Communicates and tracks grants requirements and stakeholder reports to inform funding proposals and reports, including metrics and project budgets, to ensure achievement of YEE outcomes
9. Coordinates execution of YEE evaluation plan with WRHS team and third party evaluators
10. Undertakes other specific, temporary duties as assigned by the WRHS Vice President

QUALIFICATIONS:
1. Entrepreneurial Spirit, Integrity, Stewardship, Strategic and Operational Excellence are crucial to the success of this position.
2. Experience in entrepreneurship; and/or undergraduate degree in education, museum studies, public history, entrepreneurship or related field
3. Experience in creating exceptional value and remarkable experiences for diverse audiences, especially communities of teachers, students and stakeholders
4. Awareness of the history of Northeast Ohio, and current events that influence the curriculum and experiences
5. The ability to communicate effectively with others, especially the ability to listen and create value with that feedback
6. Must be willing to work a flexible schedule, including local travel and external meetings with stakeholders
7. Working knowledge of spreadsheets, Microsoft Excel, Access and other Microsoft software.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


 

Human Resources Associate

CLASSIFICATION: Position is classified as part-time, professional and is non-exempt from overtime compensation.

RESPONSIBILITY: Incumbent reports to the Human Resources Manager and is responsible for the administrative function of the Human Resources Office. Will assist HR Manager with all routine HR functions including: Employee Relations; the administration of Compensation, Benefit, Retirement, Unemployment, and Workers’ Compensation Programs; Payroll; Communications; Legal Compliance; Reporting Requirements; etc.

SUPERVISION: None

COORDINATION: Works with Business Office and other departmental personnel to ensure accurate and timely completion of duties as they relate to the Human Resources function.

DUTIES:
1. New Hire Orientation—Review New Hire Checklist with all new employees; ensure accuracy and completeness of all necessary documents; copy, forward, and file all documents appropriately.
2. Benefits Enrollment/Administration—Become familiar with WRHS Benefit Plans and performs enrollment, change, and termination functions for each plan. Provide information to eligible staff on plan updates, eligibility, open enrollment, etc.
3. Terminations and Exit Interviews—Review Termination Checklist and conduct Exit Interviews with and collect WRHS property from departing employees for routine and/or voluntary terminations of employment.
4. Job Posting—After review by the Human Resources Manager, ensure posting of all job openings on the WRHS Web Site, at the designated job posting outlets, and area colleges/universities when appropriate. Forward resumes to the appropriate staff and help coordinate interviews. Send response letters to applicants.
5. Response to Requests for Employment References—Respond to routine requests for employment references per WRHS Human Resources Office policy.
6. Response to Routine WRHS Employee Inquiries—Provide employees with answers to routine questions regarding such issues non-work hours, WRHS Personnel Policy, and payroll. Consultation with the Human Resources Manager may be necessary in some instances.
7. Payroll—Learn and become proficient in the Payroll process. Will perform some or all of daily/weekly payroll functions when necessary.
8. Calculation and Maintenance of Non-Work Hours—Calculate and maintain records of Vacation, Sick, Holiday/Alternate Holiday, and Personal time for part-time and full-time employees.
9. Clerical Duties—File and duplicate (when necessary) documents relating to the Human Resources Function of the Business Office. Update Phone List and Personnel List on a monthly basis and distribute.
10. Volunteers – Send resumes from general public and WRHS website to managers for review and approval; process applications and run background checks for potential volunteers; track volunteer hours monthly in excel; prepare yearly summary of the number of volunteer’s and hours. Update master roster with volunteer contact information.
11. Interns – Post internship positions; send resumes to managers for approval; process applications and run background checks for potential interns, prepare roster with contact information. Prepare yearly summary of number of interns and hours.
12. Other Duties as assigned by the Human Resources Manager.

QUALIFICATIONS: The incumbent should have or be working toward a bachelor’s degree in Human Resources. Previous experience in an HR Office or managing personnel extremely helpful. Must be proficient in Microsoft Word and Excel, email, and the Internet. Previous payroll experiences a plus. Must have a working understanding of HIPAA and Department of Labor regulations. Excellent communication skills (written and verbal) and the ability to interact with a diverse pool of individuals at all levels is a must.

Flexibility, tact, professionalism, organizational skills, and the ability to work at a fast pace are essential. Confidentiality is required, as this position will be handling sensitive information and materials.

To apply please send your cover letter and resume to Jennifer Dukes, HR Manager, at jdukes@wrhs.org


 

Museum Protection Services Officer

RESPONSIBILITY: Responsible to the VP of Facilities for the monitoring and protection of the structures, collections, staff, and visitors of the Western Reserve Historical Society.

CLASSIFICATION: This position is classified as operational and is non-exempt with regard to overtime compensation.

SUPERVISION: Reports to the VP of Facilities for daily assignment. No direct supervision of others within the department.

COORDINATION: Through the VP of Facilities works with the Society’s departments and auxiliaries on a daily basis.

DUTIES:
1. Individual and group visitor assistance and control.
2. Protect the collection, premises, employees and visitors against fire, theft, vandalism and other dangers that might result in injury, damage or loss.
3. Conduct regular inspections of the premises as assigned.
4. Remain alert while on duty and maintain awareness of the activities within the designated post.
5. Maintain confidentiality within the department.
6. Other tasks as assigned by the VP of Facilities and as necessary to assure the operational function of WRHS.

QUALIFICATIONS: Pleasant manner, observant, tactful, tolerant, honest, alert, and neat. Conscientious in following regulations and instruction from higher authority. The candidate must not be convicted of any felony or misdemeanor involving any crime of dishonesty, breach of trust, theft, violence, or substance abuse.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


 

Library Assistant

RESPONSIBILITY: Responsible to the Reference Supervisor for the implementation of Library procedures and regulations regarding the use of Library collections.

CLASSIFICATION: This position is classified as part-time professional, and non-exempt from overtime.

SUPERVISION: Some supervision of volunteers, interns and part-time Reference Team members.

COORDINATION: Work closely with the Reference Supervisor and the Reference Team including volunteers and interns providing Reference Services.

Comes in direct contact with Library patrons

Occasionally responsible for the functioning of the Reference Department in the absence of the Reference Supervisor.

DUTIES:
1. Greets, registers and explains Library rules and guidelines to visitors. Provides research assistance and information about collection access.
2. Maintains surveillance and security throughout the Reading Room.
3. Handles telephone inquiries, email inquiries. Refers remote visitors to online catalog and resources.
4. Undertakes other duties as assigned by the Reference Supervisor.

QUALIFICATIONS:
1. Education: Degree in American History or related field. Master’s degree in related field, MLIS is preferred.
2. Experience: At least two years of library reference or related field experience. Demonstrated ability to work with the public and interest in history and/or genealogy. Experience with on-line catalogs, Excel, Word and information technology systems.
3. Personal Traits: Exhibit excellent oral and written communication skills, reliability, punctuality, integrity, motivation and collaborative skills.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


 


African American History Archivist

RESPONSIBILITY: Responsible to the Archives & Special Collections Manager for the assessment, inventorying, arrangement, description, processing, preservation of manuscripts and their accompanying finding aids.

CLASSIFICATION: This position is classified as part-time operational and is non-exempt from overtime compensation.

COORDINATION:
1. Coordinates with associated WRHS endeavors for library and archival projects, including exhibitions, public programs, special events, educational programs, heritage management, and as otherwise needed.
2. Maintains associations with a variety of professional organizations to remain current on professional standards and matters in the archives field as well as promote WRHS and its interests

SUPERVISION: Occasionally supervises interns and volunteers.

DUTIES:

1. Supports WRHS’s strategic and operational priorities
2. Arranges, processes, and preserves manuscript collections in order to make them accessible, for both WRHS collections and community partners
3. Describes collections accurately and appropriately in accompanying finding aids.
4. Maintains professional standards for work environment and records of collections – including confidentiality, deed of gifts, stewardship, processing, storage, et cetera.
5. Supports and contributes ideas, content, and other information to the WRHS’s marketing and communication strategy
6. Collaborates with the Cataloging staff and WRHS IT Systems Manager to insure the accurate and timely entry of catalog data for archival collections in the Library’s online cataloging system and with OCLC.
7. Occasional travel, evening and weekend hours will be necessary to accommodate WRHS operations
8. Undertakes other duties as assigned by the Archives & Special Collections Manager

QUALIFICATIONS:

1. Education: Bachelor’s degree in history or related field. Master’s degree in library science (MLIS) with an emphasis on archival processing and management preferred
2. Experience: Two years of archival processing experience, EAD understanding, and knowledge of MPLP required.
3. Outstanding analytical, organizational, project, and time management skills and the ability to work on multiple projects simultaneously.
4. Evidence of active membership, participation, and involvement in professional and scholarly associations related to archives and/or libraries.
5. Ability to be proactive, flexible, and collaborative in order to accomplish library and institutional goals.
6. Successful completion of a background check and drug screening.
7. Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program.
8. Experience with legal and ethical standards associated with archival and manuscript collections.
9. Excellent written, verbal skills and strong interpersonal skills.
10. Essential personal traits: exhibit tact, positive disposition, enthusiasm for the profession, dependability, and integrity.
11. Must possess a valid driver’s license and be willing to travel locally.
12. Requires prolonged sitting (chiefly at a computer terminal). Some bending, stopping, and stretching. Occasionally may require lifting up to 50 pounds.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


Digital Access Assistant

RESPONSIBILITY:  Responsible to the Archives & Special Collections Manager

CLASSIFICATION: This position is classified as part-time professional, and is non-exempt from overtime compensation.

COORDINATION:
1. Works closely with Library and IT Staff at WRHS.
2. Coordinates with WRHS team to support institutional priorities for exhibitions, public programs, special events, educational programs, and as otherwise needed.

SUPERVISION: Occasionally supervises interns and volunteers.

DUTIES:

1.  Engages in and coordinates with Library team to execute WRHS’s digitization strategy.
2.  Digitizes archival material and uploads digitized materials, including accurate metadata, to the digital repository in a timely manner.
3.  Performs routine quality control on all digitized archival materials.
4.  Participates in the development and maintenance of discovery tools and the Library’s digital repository.
5.  Describes collections accurately and appropriately in accompanying finding aids.
6.  Maintains professional standards for work environment and records of collections – including confidentiality, deed of gifts, stewardship, processing, storage, et cetera.
7.  Works with Library team to ensure proper application of descriptive metadata standards.
8.  Responds to and problem solves customer access and usage opportunities.
9.  Works with patrons and community partners to provide specialized content experiences, programs, and deliverables.
10. Maintains professional, secure, and organized work spaces, including offices, digital lab space, archival storage space, and work rooms.
11. Occasional evening and weekend hours will be necessary to accommodate institutional events and needs.
12. Undertakes other duties as assigned by the Archives & Special Collections Manager.

QUALIFICATIONS:

1.  An acute attention to detail as well as outstanding analytical, organizational, project, and time management skills and the ability to work on concurrent projects.
2.  Knowledge of current metadata standards, including DACS, EAD, MARC, and Dublin Core.
3.  Understanding of digitization standards, including FADGI guidelines and NARA standards.
4.  Knowledge of color correction and image editing software, including IrfanView, FastStone, or Adobe Photoshop.
5.  Experience with archival standards for handling fragile documents.
6.  Ability to be proactive, flexible, and collaborative in order to accomplish library and institutional goals.
7.  Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program.
8.  Excellent written, verbal, and interpersonal skills.
9.  Successful completion of a background check and drug screening.
10. Education: Bachelor’s degree in humanities or related field. Preferred: MLIS with an emphasis on archival digital preservation management.
11. Experience: Two years of digitization experience and/or working within a library.
12. Requires prolonged sitting, chiefly at a computer terminal. Some bending, stooping, and stretching. Occasionally may require lifting up to 50 pounds.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


Manuscript Processor, Part Time

RESPONSIBILITY: Responsible to the Archives & Special Collections Manager for the assessment, inventorying, arrangement, description, processing, preservation of manuscripts and their accompanying finding aids.

CLASSIFICATION: This position is classified as part-time operational and is non-exempt from overtime compensation.

COORDINATION:
1. Coordinates with associated WRHS endeavors for library and archival projects, including exhibitions, public programs, special events, educational programs, heritage management, and as otherwise needed.
2. Maintains associations with a variety of professional organizations to remain current on professional standards and matters in the archives field as well as promote WRHS and its interests

SUPERVISION: Occasionally supervises interns and volunteers.

DUTIES:
1. Supports WRHS’s strategic and operational priorities
2. Arranges, processes, and preserves manuscript collections in order to make them accessible, for both WRHS collections and community partners
3. Describes collections accurately and appropriately in accompanying finding aids.
4. Maintains professional standards for work environment and records of collections – including confidentiality, deed of gifts, stewardship, processing, storage, et cetera.
5. Supports and contributes ideas, content, and other information to the WRHS’s marketing and communication strategy
6. Collaborates with the Cataloging staff and WRHS IT Systems Manager to insure the accurate and timely entry of catalog data for archival collections in the Library’s online cataloging system and with OCLC.
7. Occasional travel, evening and weekend hours will be necessary to accommodate WRHS operations
8. Undertakes other duties as assigned by the Archives & Special Collections Manager

QUALIFICATIONS:
1. Education: Bachelor’s degree in history or related field. Master’s degree in library science (MLIS) with an emphasis on archival processing and management preferred
2. Experience: Two years of archival processing experience, EAD understanding, and knowledge of MPLP required.
3. Outstanding analytical, organizational, project, and time management skills and the ability to work on multiple projects simultaneously.
4. Evidence of active membership, participation, and involvement in professional and scholarly associations related to archives and/or libraries.
5. Ability to be proactive, flexible, and collaborative in order to accomplish library and institutional goals.
6. Successful completion of a background check and drug screening.
7. Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program.
8. Experience with legal and ethical standards associated with archival and manuscript collections.
9. Excellent written, verbal skills and strong interpersonal skills.
10. Essential personal traits: exhibit tact, positive disposition, enthusiasm for the profession, dependability, and integrity.
11. Must possess a valid driver’s license and be willing to travel locally.
12. Requires prolonged sitting (chiefly at a computer terminal). Some bending, stopping, and stretching. Occasionally may require lifting up to 50 pounds.

To apply please send your cover letter and resume to Janet Waterman, HR Associate, at jwaterman@wrhs.org


 


Part-Time Museum Gift Shop Sales Associate, Cleveland History Center

RESPONSIBILITY: Responsible to the Sales Manager for the operations of the retail store including front line sales and customer service, membership and admission, merchandise presentation, and profitability.

CLASSIFICATION: Part-time; non-exempt from overtime compensation

SUPERVISION: N/A

COORDINATION: Coordinates with the Sales Manager to carry out daily store and admissions operations.

RESPONSIBILITY: Providing competent and adequate coverage for the Museum Store and Admissions Desk, including opening and closing responsibilities.

DUTIES:

  1. Greet every guest as they enter the store
  2. Open and close store/admissions as trained
  3. Accurately record all transactions on the point-of-sale system
  4. Keep Sales Manager apprised of merchandise stock levels through spot inventory checks
  5. Assist customers with merchandise selections and/or information on exhibits and events
  6. Promote and sell memberships
  7. Fill mail, web, and phone orders
  8. Keep store area clean and stocked
  9. Assist with physical inventory
  10. Maintain Core Performance Standards:
    1. Commit to a regular schedule
    2. Follow dress code and other codes of conduct as explained in the WRHS employee handbook
  11. Effectively communicate and assist, as needed, with special events
  12. Stay alert at all times to prevent damage and theft
  13. Support income generation initiatives by identifying and recommending programs and activities based on the strengths of the department that will contribute to the financial success of WRHS.
  14. Other duties as assigned       

QUALIFICATIONS:

  1. Previous experience working with the public
  2. Job-related skills include, but are not limited to, interpersonal and customer service skills, interest in sales work, ability to communicate clearly and effectively
  3. Ability to walk/stand for long periods of time
  4. Essential personality traits include enthusiasm, dependability, flexibility, and integrity.
  5. Candidate will embody WRHS core values – integrity, stewardship, connectivity, and innovation.

All interested applicants should submit a resume and cover letter to Janet Waterman at jwaterman@wrhs.org.


Event Facilitator, Cleveland History Center

RESPONSIBILITY: Responsible to the Cleveland History Center Sales Manager for ensuring a safe and positive guest experience, a successful event and to implement and ensure adherence to all established operational policies and procedures.

CLASSIFICATION: This position is classified as part-time, operational and is non-exempt in regards to overtime with regard to overtime compensation.

SUPERVISION: None

COORDINATION: Works with the Sales Manager to provide excellent customer service, and to facilitate and execute private events at the Cleveland History Center in University Circle. Work closely with security, facilities, programming, and sales/admission staff to coordinate the event experience. Work closely with vendor operations to ensure museum and guest safety and quality service.

DUTIES:

1. Oversee the event execution to ensure it meets the needs of the client.

2. Implement and ensure adherence to all established operational policies and procedures.

3. Take charge of any emergency situations occurring in the museum, including the completion of incident reports when necessary.

4. Ensure all incidents, whether guest service or safety, are reported to the CHC leadership team including CHC Director, VP of Facilities, Security Lead, Education & Public Programs Manager and Sales Manager.

5. Ensure and maintain a safe and clean environment for staff and guests. Oversee quality control, sanitation, and maintenance of guest service operation and restroom facilities.

6. Perform extensive physical setup and breakdown for non-catered events, as well as taking out the trash, and set up chairs and tables for said events.

7. Act as liaison for WRHS, rental client, and vendors on day of event.

8. Individual and group visitor control and assistance.

9. Assist the coordination of vendors for private events

10. Maintain open and detailed communication with Sales Manager of event details, outcomes and issues.

11. Protect the collection, premises, employees and visitors against fire, theft, vandalism and other dangers that might result in injury, damage or loss.

12. Control and manage rental inventory.

13. Perform other duties as assigned.

QUALIFICATIONS: Pleasant manner, observant, tactful, resourceful, self-starter, tolerant, honest, alert, neat, and in good health. Conscientious in following regulations and instruction. Can legally handle alcohol. Can lift up to 50 lbs. Can withstand working outdoors in high temperatures and stand for long periods of time. Able to work with a team and motivate others. Must be able to commit to late-night hours, and weekend availability.

All interested applicants should submit a resume and cover letter to Janet Waterman at jwaterman@wrhs.org. No phone calls please.